View all jobs
Bookkeeper/Office Manager
Miami Beach, Florida · AdministrativeWe are looking for a highly organized and detail-oriented individual to take on a key role as an Bookkeeper/Office Manager to our client in Miami Beach, Florida. This dynamic position is essential for ensuring smooth office operations, maintaining financial accuracy, and providing executive support. If you feel you are a strong fit, we’d love to connect and discuss this exciting opportunity further.
Full-time Onsite
Direct Hire
Schedule: Monday-Friday, 9 am - 5 pm
Job Summary:
In this role, you will oversee office management responsibilities, handle bookkeeping tasks, and provide executive-level assistance to the CEO. Your responsibilities will include managing office resources, maintaining financial records, coordinating administrative and executive tasks, and supporting membership and event initiatives.
Key Responsibilities:
Office Administration:
• Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
• Oversee the scheduling and coordination of meetings, conferences, and events held at the Chamber.
• Maintain organized and up-to-date physical and digital filing systems.
• Ensure a clean, welcoming, and professional lobby, waiting area, and office environment.
Bookkeeping:
• Maintain accurate financial records, including accounts payable, accounts receivable, and payroll processing.
• Reconcile bank statements and prepare monthly financial reports.
• Assist with budget preparation and expense tracking.
• Process invoices, payments, and reimbursements in a timely manner.
• Work closely with the Chamber's accountant to prepare for audits and tax filings.
Executive Assistance to the CEO:
• Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and organize materials for meetings, presentations, and events.
• Act as a point of contact for internal and external stakeholders on behalf of the CEO.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and initiatives as directed by the CEO.
Office Administration & Support:
• Manage office operations, including supplies, equipment, and facility needs.
• Support scheduling of meetings and events.
• Maintain organized filing systems (digital and physical).
• Provide administrative support to the CEO and team as needed.
Membership & Events (Secondary):
• Assist with membership billing, renewals, and record-keeping.
• Provide customer service to members regarding payments or account questions.
• Support Chamber events with financial tracking and basic logistics.
Qualifications:
• Bachelor’s degree in business administration, accounting, office management, or a related field preferred.
• 2+ years of office management, bookkeeping, or executive assistant experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and QuickBooks or similar accounting software.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication skills.
• Customer service-oriented with a friendly and professional demeanor.
• High level of discretion and confidentiality.
• Familiarity with the Miami Beach community and local businesses is a plus
Benefits:
• Salary based on experience.
• Health, dental, and vision insurance.
• Paid vacation and sick leave as well as federal holidays.
• Opportunities for professional development.
• A supportive and collaborative work environment
Please visit us at https://www.prostaffworkforce.com/ to explore all opportunities.
#IND2
#ps
Full-time Onsite
Direct Hire
Schedule: Monday-Friday, 9 am - 5 pm
Job Summary:
In this role, you will oversee office management responsibilities, handle bookkeeping tasks, and provide executive-level assistance to the CEO. Your responsibilities will include managing office resources, maintaining financial records, coordinating administrative and executive tasks, and supporting membership and event initiatives.
Key Responsibilities:
Office Administration:
• Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
• Oversee the scheduling and coordination of meetings, conferences, and events held at the Chamber.
• Maintain organized and up-to-date physical and digital filing systems.
• Ensure a clean, welcoming, and professional lobby, waiting area, and office environment.
Bookkeeping:
• Maintain accurate financial records, including accounts payable, accounts receivable, and payroll processing.
• Reconcile bank statements and prepare monthly financial reports.
• Assist with budget preparation and expense tracking.
• Process invoices, payments, and reimbursements in a timely manner.
• Work closely with the Chamber's accountant to prepare for audits and tax filings.
Executive Assistance to the CEO:
• Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and organize materials for meetings, presentations, and events.
• Act as a point of contact for internal and external stakeholders on behalf of the CEO.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and initiatives as directed by the CEO.
Office Administration & Support:
• Manage office operations, including supplies, equipment, and facility needs.
• Support scheduling of meetings and events.
• Maintain organized filing systems (digital and physical).
• Provide administrative support to the CEO and team as needed.
Membership & Events (Secondary):
• Assist with membership billing, renewals, and record-keeping.
• Provide customer service to members regarding payments or account questions.
• Support Chamber events with financial tracking and basic logistics.
Qualifications:
• Bachelor’s degree in business administration, accounting, office management, or a related field preferred.
• 2+ years of office management, bookkeeping, or executive assistant experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and QuickBooks or similar accounting software.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication skills.
• Customer service-oriented with a friendly and professional demeanor.
• High level of discretion and confidentiality.
• Familiarity with the Miami Beach community and local businesses is a plus
Benefits:
• Salary based on experience.
• Health, dental, and vision insurance.
• Paid vacation and sick leave as well as federal holidays.
• Opportunities for professional development.
• A supportive and collaborative work environment
Please visit us at https://www.prostaffworkforce.com/ to explore all opportunities.
#IND2
#ps