Do you have a talent for keeping healthcare operations running smoothly and efficiently? We’re looking for a dynamic and experienced Medical Office Manager to lead the daily administrative and operational functions of our fast-paced medical practice. In this full-time, hands-on role, you'll play a key part in supporting both patients and staff by ensuring the office runs effectively, compliantly, and with a high standard of care.

Direct Hire
Pay Rate: DoE
Schedule: Monday-Friday, 9 am – 5 pm
 

Key Responsibilities:

• Oversee daily office operations including appointment reviews, insurance validations, and precertifications
• Supervise front and back-office staff; monitor workflow and task completion
• Manage all HR responsibilities: interviewing, hiring, training, evaluating, and scheduling staff
• Maintain compliance with HIPAA, OSHA, and labor law posting requirements
• Serve as point of contact for IT and facility-related issues; coordinate with vendors as needed
• Maintain office and marketing supply inventory; handle procurement
• Open, scan, and distribute daily mail; manage phone inquiries and faxes
• Oversee billing processes, collections, and office expenses
• Ensure provider credentials are current and properly documented
• Resolve patient issues, handle complaints, and fill in staffing gaps when needed
• Develop and implement office policies and procedures to enhance efficiency
• Assistant to the physicians and other providers
• May require occasional visits to another office location

 

Qualifications:

• Associate's or Bachelor's degree in Health Administration, Business Administration, Healthcare Management or a related field 
• Minimum of 3 years of experience in medical office management
• Experience with eClinicalWorks (Preferred)
• Background as a medical biller or similar patient-facing role (Preferred)
• Proven leadership and team supervision experience in a healthcare setting
• Excellent organizational, problem-solving, and multitasking skills
• Strong working knowledge of healthcare compliance and office technologies
• Certification in office management or administrative support a plus
• Must be able to make occasional visits to another office location.