We are seeking a detail-oriented and organized Accounts Receivable Associate to join our accounting team in Springfield Gardens, NY. This full-time, on-site opportunity is ideal for an accounting professional with at least three years of relevant experience, preferably within the logistics or transportation industry. If you are proactive, highly organized, and committed to maintaining accurate financial records while building positive customer relationships, we encourage you to apply.
Contract-to-Hire Full-time Onsite
Hourly Pay Range: $30-33/hr, depending on experience
Schedule: Monday - Friday, 8:30 am - 5:00 pm
REPORTS TO: Accounting Manager
POSITION SUMMARY
The account receivable specialist will get involved creating and sending invoices, processing customer payments, and maintaining accurate financial records to ensure timely collection of payments. Key responsibilities include reconciling accounts, resolving payment discrepancies, handling customer inquiries, performing account collection activities, and assisting with monthly financial reporting. Strong communication, organization, attention to detail, and proficiency with accounting software and Microsoft Office are essential for success in this role.
DUTIES AND RESPONSIBILITIES
• Create and email accurate invoices to customers based on sales orders and contracts.
• Send timely emails to follow up on outstanding or past-due payments from customers.
• Use email to address and resolve customer billing inquiries, discrepancies, or payment disputes in a professional manner.
• Send periodic billing statements and reminders to keep customers informed of their account status.
• Maintain accurate and detailed records of all email communications and transaction details within the accounting system.
• Prepare and send accurate invoices and statements to customers on time.
• Maintain and update the billing system to ensure data accuracy.
• Receive and accurately post customer payments to their accounts.
• Monitor customer accounts for overdue payments and follow up with clients.
• Contact customers via phone, email, or letter to collect outstanding debts.
• Perform regular account reconciliations to resolve discrepancies and ensure accuracy.
• Maintain accurate and up-to-date customer records.
• Conduct credit checks and manage credit limits for customers.
• Generate reports, such as aging reports, cash collections, and accounts receivable summaries, for management.
• Assist with month-end and year-end closing procedures by providing necessary documentation and reports.
• Address customer inquiries, disputes, and billing issues professionally.
• Communicate with customers and internal departments (like sales) to resolve problems and ensure customer satisfaction.
• Ensure compliance with company credit policies and accounting standards.
• Maintain accurate financial records and files.
QUALIFICATIONS AND SKILLS
• An associate or bachelor’s degree in accounting, finance, or Business Administration
• Strong Knowledge of accounting principles; This includes knowledge of basic bookkeeping concepts, such as debits, credits, and the general ledger.
• Minimum experience required from 3 years plus in an AP or similar accounting role, particularly for specialist
• Expertise in using accounting software and ERP systems such as Business Central, Navision, Great Lanes QuickBooks, SAP, Oracle, or NetSuite, Magaya
• Experience in Kewill, a plus
• Strong skills in data entry, calculations, and advanced functions like VLOOKUPS and pivot tables.
• A solid understanding of fundamental bookkeeping and accounting principles, including credit practices and financial reporting.
• The ability to handle large volumes of data accurately and efficiently.
• Familiarity with automated accounting systems and financial systems used for tracking payments and reconciling accounts.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Sense of ownership and pride in your performance and its impact on company’s success
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Ability to multi-task, manage one’s own time and the time of others.
• Ability to effectively communicate both written and orally.
• Strong interpersonal and communication skills
• Previous experience in Logistics/Transportation
About ProStaff
We are a fast growing and successful agency that treats all its clients and candidates with a personal touch. ProStaff Workforce Solutions is a group of industry experts—many hailing from larger agencies—who know their business well and enjoy working in a more hands-on and flexible environment, with attention to detail. Our mission is to match quality people with quality jobs and quality companies to maximize productivity and profitability. We develop long-term relationships and provide a level of customer service and expertise that instill confidence and trust in our client companies and candidates.
